{"id":120154,"date":"2026-01-22T21:35:02","date_gmt":"2026-01-22T21:35:02","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1444262ny-perm_1769117702-administrative-assistant-new-york-new-york\/"},"modified":"2026-01-24T04:48:44","modified_gmt":"2026-01-24T04:48:44","slug":"a1444262ny-perm_1769117702-administrative-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1444262ny-perm_1769117702-administrative-assistant-new-york-new-york\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"\n<h4><strong><a id=\"myCustomID\" href=\"https:\/\/bhsg.com\/jobs\/job\/A1444262NY-Perm_1769117702\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\r\n<p>Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to two department heads within a leading investment firm. This newly created role requires exceptional organizational skills, strong technical proficiency, and the ability to manage multiple priorities in a fast-paced environment. The hours are 7:30\/8am &#8211; 5\/5:30pm (with flexibility for overtime needed), and the role is onsite 5 days a week in Manhattan.<\/p><p><strong>Responsibilities:<\/strong><\/p><ul><li>Manage complex calendars and coordinate meetings for two department heads<\/li><li>Arrange domestic travel and prepare detailed itineraries (primarily for one executive)<\/li><li>Process expense reports and maintain accurate records<\/li><li>Draft meeting agendas, take notes, and track follow-up action items<\/li><li>Assist with creating presentations using PowerPoint templates and manipulate data in Excel for reporting and analysis<\/li><li>Collaborate with internal teams and provide operational support for ad hoc projects<\/li><li>Utilize Slack and AI tools (e.g., ChatGPT) for communication and workflow optimization<\/li><\/ul><p><strong>Job Requirements:<\/strong><\/p><ul><li>Bachelor&#8217;s degree required<\/li><li>2+ years of administrative experience; professional services experience preferred<\/li><li>Strong proficiency in Microsoft Excel (formulas, data manipulation, graph creation) and PowerPoint<\/li><li>Familiarity and experience using Slack<\/li><li>Excellent organizational and multitasking skills with attention to detail<\/li><li>Strong written and verbal communication skills; professional demeanor<\/li><li>Ability to work independently, exercise sound judgment, and maintain confidentiality<\/li><li>Tech-savvy and adaptable to new tools and processes<\/li><\/ul><p><strong>Compensation\/Benefits:<\/strong><\/p><ul><li>Up to $125K base salary + bonus<\/li><li>100% employer-paid medical coverage, annual HAS contribution<\/li><li>Fertility benefits<\/li><li>Fitness benefits and free daily lunch ($20\/day)<\/li><li>401(k) with employer match<\/li><li>20 day PTO package<\/li><\/ul><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNDYzNjEuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\">\r\n\r\n<span style=\"color: #ffffff;\">A1444262NY-Perm_1769117702<\/span>\r\n<h4><strong><a id=\"otherId\" href=\"https:\/\/bhsg.com\/jobs\/job\/A1444262NY-Perm_1769117702\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.46361.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":{"0":"post-120154","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-direct-permanent","8":"job-type-full-time"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative Assistant New York New York<\/title>\n<meta name=\"description\" content=\"Administrative Assistant New York New York - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1444262ny-perm_1769117702-administrative-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant New York New York\" \/>\n<meta property=\"og:description\" content=\"Administrative Assistant New York New York - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1444262ny-perm_1769117702-administrative-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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