{"id":119990,"date":"2026-01-21T17:07:36","date_gmt":"2026-01-21T17:07:36","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1443812ny-temp_1769015256-executive-assistant-new-york-new-york\/"},"modified":"2026-01-24T05:19:22","modified_gmt":"2026-01-24T05:19:22","slug":"a1443812ny-temp_1769015256-executive-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1443812ny-temp_1769015256-executive-assistant-new-york-new-york\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"\n<h4><strong><a id=\"myCustomID\" href=\"https:\/\/bhsg.com\/jobs\/job\/A1443812NY-Temp_1769015256\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\r\n<p>Our client is seeking an Executive Assistant to support their foundation&#8217;s Executive Director, serving as a trusted administrative partner.  This role is responsible for ensuring the efficient operation of the Executive Director&#8217;s office, supporting organizational leadership, managing daily office operations, and providing project coordination across internal and external partners. Must be highly organized, proactive, discreet, and able to manage multiple priorities in a fast-paced environment.<\/p><p><strong>Principal Duties and Responsibilities:<\/strong><\/p><p>Executive &amp; Administrative Support<\/p><ul><li>Manage the Executive Director&#8217;s calendar, contacts, and scheduling, ensuring priorities are effectively aligned.<\/li><li>Serve as gatekeeper for the Executive Director&#8217;s time, coordinating meetings and appointments and ensuring they occur as scheduled.  Manage multiple time zones and global settings, ensuring effective coordination across diverse locations<\/li><li>Managed business communications with complete confidentiality and professionalism.<\/li><li>Plan and coordinate domestic and international travel, including bookings and itineraries.<\/li><li>Attend or accompany the Executive Director to meetings as needed and prepare meeting notes and follow-up items.<\/li><li>Compile, submit, and track expense reports and out-of-pocket reimbursements.<\/li><li>Maintain and organize electronic and hard-copy filing systems, including scanning, copying, and document management.<\/li><li>Prepare conference rooms and meeting spaces, including in-person and virtual meeting technology.<\/li><li>Liaise with IT Consultants to coordinate technical support or provide direct support when appropriate.<\/li><\/ul><p>Office Management &amp; Operations<\/p><ul><li>Support the daily operations of the office, ensuring a professional and well-functioning work environment.<\/li><li>Manage office supplies, beverages, coffee, snacks, and related inventory.<\/li><li>Organize internal and external gatherings.<\/li><li>Coordinate building access for external guests and visitors and maintain building access registry.<\/li><li>Receive and distribute mail and deliveries as needed.<\/li><li>Coordinate with building management and maintenance regarding office issues and updates.<\/li><li>Manage security and building access cards for new staff.<\/li><\/ul><p>Project Management &amp; Organizational Support<\/p><ul><li>Ensure project meetings are well-organized, and action items are tracked and addressed.<\/li><li>Provide logistical and onsite support for meetings, major organizational events and special projects.<\/li><li>Coordinate SASF Board of Directors meetings, including meeting scheduling, preparation of board materials, collection and compiling of board decks from project partners.<\/li><\/ul><p><strong>Key Competencies and Key Performance Indicators (KPIs)<\/strong><\/p><ul><li>In-person presence at NY Office for a minimum of three days per week, although more in-person engagement may be required during peak times.<\/li><li>Ability to monitor emails and work nights and weekends for events, cross-border engagement, managing meeting scheduling and outreach.<\/li><li>Timely responsiveness for inquiries from\/to Executive Director.<\/li><li>Possess executive presence, superior customer relations and cultural competency skills.<\/li><li>Leadership, independence and collaboration skills with an entrepreneurial mindset.<\/li><li>Strong adaptability and decisiveness in a fast-paced, ever-changing environment.<\/li><\/ul><p><strong>Knowledge, Skills, and Experience<\/strong><\/p><ul><li>Minimum of 8+ years Executive Assistant experience.<\/li><li>Exceptional organizational and time-management skills with strong attention to detail.<\/li><li>Ability to manage confidential information with discretion and professionalism.<\/li><li>Strong written and verbal communication skills.<\/li><li>Proficiency with office technology, virtual meeting platforms, and document management systems.<\/li><li>Ability to prioritize, adapt, and pivot quickly in a fast-paced, dynamic environment.<\/li><li>Collaborative mindset with the ability to work independently and across teams.<\/li><li>Proficiency with the Microsoft Office Suite.<\/li><\/ul><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMDk2NTIuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\">\r\n\r\n<span style=\"color: #ffffff;\">A1443812NY-Temp_1769015256<\/span>\r\n<h4><strong><a id=\"otherId\" href=\"https:\/\/bhsg.com\/jobs\/job\/A1443812NY-Temp_1769015256\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.09652.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,196],"job-types":[2,293],"class_list":{"0":"post-119990","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-full-time","8":"job-type-temp-to-hire"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Executive Assistant New York New York<\/title>\n<meta name=\"description\" content=\"Executive Assistant New York New York - Apply with Beacon Hill Staffing Services for this Executive Assistant job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1443812ny-temp_1769015256-executive-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Executive Assistant New York New York\" \/>\n<meta property=\"og:description\" content=\"Executive Assistant New York New York - Apply with Beacon Hill Staffing Services for this Executive Assistant job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1443812ny-temp_1769015256-executive-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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